How To Set Up Out Of Office In Outlook Calendar

Out of office messages are a great way to let people know that you are unavailable. They can be used for holidays, business trips, or even when you are sick. In this article, we will show you how to set up an out of office message in Outlook Calendar.

Step 1: Open Outlook Calendar

First, open Outlook Calendar. You can do this by clicking on the calendar icon in the bottom left-hand corner of the Outlook window.

Step 2: Click on the “File” Tab

Next, click on the “File” tab in the top left-hand corner of the Outlook window. This will open a drop-down menu.

Step 3: Click on “Automatic Replies”

From the drop-down menu, click on “Automatic Replies”. This will open the Automatic Replies window.

Step 4: Select “Send Automatic Replies”

Once the Automatic Replies window is open, select “Send automatic replies” to turn on your out of office message.

Step 5: Set the Start and End Dates

Set the start and end dates for your out of office message. This will ensure that your message is only sent when you are actually out of the office.

Step 6: Set the Message

Next, set the message that you want to send. This could be a simple message letting people know that you are out of the office, or it could be a more detailed message providing information about who to contact in your absence.

Step 7: Set the Recipients

You can choose to send your out of office message to everyone who sends you an email, or you can choose to send it to only certain people. You can also set different messages for internal and external recipients.

Step 8: Click “OK”

Once you have set up your out of office message, click “OK” to save your changes and activate your message.

Question and Answer

Q: Can I set up an out of office message for a specific time of day?

A: Yes, you can set up an out of office message for a specific time of day. In the Automatic Replies window, click on the “Rules” button and then select “Add Rule”. From there, you can set up a rule that specifies the time of day that you want your out of office message to be sent.

Q: Can I set up an out of office message for multiple email accounts?

A: Yes, you can set up an out of office message for multiple email accounts. Simply repeat the steps outlined above for each email account that you want to set up an out of office message for.

Q: Can I customize my out of office message for certain recipients?

A: Yes, you can customize your out of office message for certain recipients. In the Automatic Replies window, click on the “Exceptions” button and then select “Add Exception”. From there, you can set up a rule that specifies the recipients that you want to send a customized message to.

Conclusion

Setting up an out of office message in Outlook Calendar is easy and can save you a lot of time and hassle. By following the steps outlined in this article, you can ensure that your message is clear and concise, and that it only gets sent when you are actually out of the office.