How To Make A Shared Calendar In Outlook

Introduction

Outlook is a powerful productivity tool that can help you manage your schedule and communicate with others. One of its most useful features is the ability to create shared calendars, which allow multiple users to view and edit the same calendar.

Why use a shared calendar?

Shared calendars can be useful in a variety of situations. For example:

• Team members can keep track of each other’s schedules and availability
• Family members can coordinate schedules for events and appointments
• Students can collaborate on group projects and deadlines

Step-by-Step Guide

Step 1: Create a new calendar

To create a shared calendar, you first need to create a new calendar in Outlook. Here’s how:

1. Open Outlook and go to the Calendar view
2. Click on “New Calendar” in the “Home” tab
3. Give your calendar a name and select where you want it to be saved (e.g. in your email account or on your computer)
4. Click “OK”

Step 2: Share the calendar

Now that you have created a new calendar, you can share it with others. Here’s how:

1. Right-click on the calendar you want to share and select “Properties”
2. Go to the “Permissions” tab
3. Click “Add” to add the people you want to share the calendar with
4. Select the level of permission you want to give them (e.g. “Editor” allows them to add and edit events)
5. Click “OK”

Step 3: View a shared calendar

Once someone has shared a calendar with you, you can view it in Outlook. Here’s how:

1. Go to the “Calendar” view
2. Click on “Open Calendar” in the “Home” tab
3. Select “From Address Book” or “From Internet…” depending on how the calendar was shared with you
4. Select the person who shared the calendar with you
5. Click “OK”

Question and Answer

Q: Can I share my calendar with someone who doesn’t use Outlook?

A: Yes, you can share your calendar with someone who doesn’t use Outlook by exporting it as an iCalendar (.ics) file and sending it to them. They can then import the file into their own calendar app.

Q: Can I limit what others can see in my shared calendar?

A: Yes, you can control what others can see in your shared calendar by adjusting their level of permission. For example, you can give someone “Reviewer” permission, which allows them to see your calendar but not make any changes to it.

Q: Can I change the color of a shared calendar?

A: Yes, you can change the color of a shared calendar to make it easier to distinguish from other calendars. Right-click on the calendar and select “Color” to choose a new color.

Conclusion

Creating a shared calendar in Outlook can be a great way to stay organized and collaborate with others. By following these simple steps, you can create, share, and view calendars with ease.