How To Access A Shared Calendar In Outlook

Outlook is a powerful tool for managing emails, tasks, and appointments. One of its great features is the ability to share calendars with others. This is especially useful for teams or families who need to keep track of each other’s schedules. In this article, we will show you how to access a shared calendar in Outlook.

Step 1: Open Outlook

The first step is to open Outlook on your computer. You can do this by clicking on the Outlook icon in your taskbar or by searching for it in the Start menu.

Step 2: Go to Calendar

Once you have opened Outlook, click on the “Calendar” icon in the bottom left corner of the screen. This will take you to your personal calendar.

Step 3: Add a Shared Calendar

To add a shared calendar, click on the “Open Calendar” button in the top menu bar. Then select “From Address Book” from the dropdown menu.

Step 4: Search for the Calendar

In the “From Address Book” window, type in the name or email address of the person who has shared the calendar with you. Then click on the “Name Only” button to search for their address.

Step 5: Select the Calendar

Once you have found the person’s address, click on their name to select it. Then click on the “Calendar” button to see a list of their shared calendars. Select the calendar that you want to access and click “OK”.

Step 6: View the Shared Calendar

The shared calendar will now be added to your Outlook view. You can view it by clicking on the “Calendar” tab in the bottom left corner of the screen and selecting the shared calendar from the list.

Q&A

Q: Can I edit a shared calendar in Outlook?

A: Yes, if the person who shared the calendar with you has given you permission to edit it. You can add or edit appointments, tasks, and other events on the shared calendar.

Q: Can I share my own calendar with others in Outlook?

A: Yes, you can share your own calendar with others in Outlook. To do this, right-click on your calendar in the left sidebar and select “Sharing Permissions”. From there, you can choose who you want to share your calendar with and what level of access they should have.

Q: Can I access a shared calendar on my mobile device?

A: Yes, you can access a shared calendar on your mobile device if you have the Outlook app installed. Simply log in to your account and the shared calendar will be available in the “Calendar” tab.

Conclusion

Accessing a shared calendar in Outlook is a great way to stay organized and keep track of your team or family’s schedule. By following the steps above, you can easily add and view shared calendars in Outlook. If you have any further questions or need help with Outlook, don’t hesitate to reach out to us.