How To Export Calendar From Outlook To Excel In 2023?

Do you want to export your calendar from Outlook to Excel? This can be a useful way to keep track of your schedule, share it with others, or analyze your activities. In this article, we will provide you with a step-by-step guide on how to export your Outlook calendar to Excel in 2023.

Step 1: Open Outlook Calendar

The first thing you need to do is open your Outlook calendar. You can do this by clicking on the calendar icon in the bottom left corner of your Outlook window. Alternatively, you can use the keyboard shortcut Ctrl+2 to switch to your calendar view.

Step 2: Select the Calendar You Want to Export

If you have multiple calendars in Outlook, you need to select the one you want to export. You can do this by clicking on the calendar name in the left-hand pane. If you only have one calendar, it will already be selected.

Step 3: Click on File > Save Calendar

Next, you need to click on the File menu in the top left corner of your screen. From there, select Save Calendar.

Step 4: Choose a Date Range

In the Save Calendar dialog box, you need to choose the date range you want to export. You can select a specific date range, or choose from one of the predefined options such as “Today”, “Tomorrow”, “Next 7 days”, or “Entire calendar”.

Step 5: Select the File Format

The next step is to select the file format you want to use. In this case, we want to export our calendar to Excel, so we need to select the “Microsoft Excel” option from the “Save as type” dropdown menu.

Step 6: Choose a Name and Location for the File

Now you need to choose a name and location for the Excel file you are creating. You can use the default file name, or type in a new one. You can also choose where you want to save the file on your computer.

Step 7: Click on More Options

Before you save the file, click on the “More Options” button. This will open a new dialog box where you can customize the export settings.

Step 8: Choose the Fields You Want to Export

In the “Advanced” tab of the More Options dialog box, you can choose which fields you want to export. By default, all fields are selected, but you can uncheck any fields you don’t need.

Step 9: Choose the Date Format

You can also choose the date format you want to use in the Excel file. This can be useful if you want to match the format of your existing Excel files.

Step 10: Save the File

Once you have customized the settings to your liking, click on the OK button to close the More Options dialog box. Then click on the Save button to export your Outlook calendar to Excel. The file will be saved in the location you specified in step 6.

Q: Can I export multiple calendars to one Excel file?

A: Yes, you can export multiple calendars to one Excel file by repeating the steps above for each calendar. When you save the file, choose the same name and location as the previous file, and Excel will ask you if you want to replace the existing file or create a new one.

Q: Can I export my calendar to other file formats?

A: Yes, Outlook allows you to export your calendar to a variety of file formats, including CSV, iCalendar, and HTML. To do this, simply choose the appropriate file format in step 5 instead of Microsoft Excel.

Conclusion

Exporting your Outlook calendar to Excel can be a great way to track your schedule, share it with others, or analyze your activities. By following the steps above, you can easily export your calendar to Excel and customize the settings to your liking. If you have any questions or comments, feel free to leave them below!